Free Event Planning Estimate Template

Comprehensive event planning estimate template for weddings, corporate events, and special occasions.

Sample Line Items

Typical services and pricing for event planner projects

DescriptionQtyUnit PriceAmount
Initial consultation and concept development1$500.00$500.00
Full-service planning and coordination1$3500.00$3500.00
Vendor sourcing and management1$1500.00$1500.00
Day-of coordination (10 hours)10$150.00$1500.00
Setup and breakdown supervision1$400.00$400.00
Sample Total:$7400.00

Expert Tips for Event Planner Estimates

  • Offer tiered packages: consultation-only, partial, or full-service planning
  • Clarify what vendor costs are separate from planning fees
  • Include timeline and checklist deliverables in your proposal

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Use this template as a starting point. Customize line items, add your branding, and send professional estimates in minutes—completely free.

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