Free Catering Estimate Template

Professional catering estimate template for events, weddings, and corporate functions. Include menu items, service, and rentals.

Sample Line Items

Typical services and pricing for caterer projects

DescriptionQtyUnit PriceAmount
Appetizer selection (5 types, 50 guests)50$8.00$400.00
Main course (chicken and vegetarian, 50 guests)50$18.00$900.00
Side dishes and salads (3 types)50$6.00$300.00
Service staff (3 servers, 4 hours)12$35.00$420.00
Equipment rental (plates, utensils, linens)1$300.00$300.00
Sample Total:$2320.00

Expert Tips for Caterer Estimates

  • Specify per-person pricing and minimum guest counts
  • Include setup, service, and cleanup time in staff costs
  • Add gratuity and service charge policies clearly

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